SPS Tuition

Tuition Discounts

Tuition discounts are available for part-time/full-time undergraduate or graduate students who qualify for such discounts such as the

• United States military services' active duty military and their dependents
• Civilian Department of Defense employees (no dependents), retired United States military service members (no dependents)
• UIW/SAHS/IWHS employees and their dependents

The United States military and civilian Department of Defense discounts apply to any student enrolled in all programs at the University of the Incarnate Word. Those students eligible are U.S. active duty military with or without a Tuition Assistance Form and their dependents, U.S. civilian Department of Defense employees (no dependents), and U.S. retired military (no dependents). The discount will be applied to tuition only and any other fees associated with enrollment will be the responsibility of the student. Discounts are not applicable to students for whom 100% tuition is paid by any third-party payor. Discounts may be reversed if payment is received after discount(s) are applied. The Business Office and Office of Financial Assistance determine eligibility. Refer to the University Payment Policy located under the Tuition and Financial Regulations. Discounts may vary between University programs (Main Campus, SPS).

Military Discount Rate Instructions

All students who are not using Tuition Assistance (TA) must apply for the military discount by requesting an Active Duty Status certificate from the Official Service Members Civil Relief Act (SCRA) Website. The certificate must be emailed to busad@uiwtx.edu. Please make sure to include your ID number and contact us with any questions. The military discount provided by SPS does not apply to active-duty military enrolled in a main campus degree program. Website: Official Service Members Civil Relief Act (SCRA) Website

Students must apply for the military discount rate each semester (Summer, Fall and Spring) with the exception of veterans who must only submit verification once.

Military discount rates are applied after the 100% drop date. The student's account will be adjusted accordingly after the 100% drop date.

Active-duty military students who wish to take classes in the traditional main-campus program, not utilizing Tuition Assistance, will receive a 15% discount on the published main-campus tuition rates. Current main-campus tuition and fees (if applicable) can be found at the UIW Business Office website.

Military students are required to present their valid identification or current military identification along with any Tuition Assistance Forms to the Business Office within the specified date as published by the University course schedule. Students have ten days from the first day of classes (SPS and mini semesters) to submit a valid identification, application and/or TA form(s) to qualify for the discount.

See other Military Related Policies.

Employee Discounts

Tuition discounts are available for any individual who is employed at the University of the Incarnate Word, Incarnate Word High School or St. Anthony Catholic High School on a regular, full-time employment agreement (for at least 75% of the time) as faculty, administrator, or staff. Employees may receive tuition remission for themselves for undergraduate and/or graduate classes taken at UIW per the guidelines listed in the UIW/IWHS/SACHS Administrator/Staff Guidelines and Faculty Handbook. Employee tuition waiver forms are available through the Human Resources Office. According to the Administrative/Staff Guidelines, the deadline for submission of Employee Tuition Waiver forms is 14 calendar days after the last day to add a course for the term. For further information, please contact the Human Resources Office at 829-6019. The discount will be applied to tuition only and any other fees associated with enrollment will be the responsibility of the student. Refer to the University Payment Policy located under the Tuition and Financial Regulations.

Student Discounts

It is the responsibility of the student to apply for tuition discounts each semester. The student and his/her family must apply using the appropriate application form(s) and provide all necessary information to complete each application (i.e., valid identification(s), tuition assistance form(s)) to receive consideration for these discounts. Applications for these tuition discounts should be submitted to the respective departments or the Business Office according to the deadlines posted in each respective Semester Schedule of Classes. No discounts will be applied after the deadline indicated in the Semester Schedule of Classes. All discounts will be evaluated and assessed to the student account after the last day to add and drop a course for the respective term or within the stated deadline outlined in the published Schedule of Classes. In order to continue receiving the discount, the student is responsible for submitting a new application and required information to complete the application each session (fall, spring, summer). Prospective students may call the Business Office at (210) 829-6043 if they need appropriate forms or more information.

*Any student pursuing a doctorate (PhD) is not eligible for these discounts, regardless if enrolled in a graduate level course. Military and veteran tuition discounts and free textbooks do not apply to doctoral degrees.

Your student financial aid award may be adjusted without notice due to receiving such discount(s). All discounts are subject to change without notice.

Auditing Courses

*Auditing courses are available to non-student, part-time or full-time students. Auditors that are *non-students or are enrolled in a part-time status pay 50% of regular tuition for lecture courses and any associated course fees; however, full tuition is charged for limited enrollment, private instruction and studio courses.

*Audit courses follow the Last day for 100% Refund for any Undergraduate and Graduate courses. Deadlines may be found in the Main Campus Schedule of Classes (See Academic Calendar) or from the program administrator

Full-time students may audit one lecture course (3-4 hours) per session (fall, spring, summer) at no cost. Any course fees associated with this enrollment will be the responsibility of the student.

Students are allowed to combine their total number of hours within a respective session to determine their full-time status. Undergraduates on the Main Campus are considered full-time with 12 + enrolled hours, a Graduate and Doctoral student on the Main Campus is considered full-time status at 9 + hours. Full-time doctoral status changes when doctoral student is in dissertation writing phase and/or enrolled 3 + hours. If a full-time student falls under banded tuition and, with the audit class, does not exceed a total of 18 hours, no discount will be granted.

*Students enrolled in our classroom format in SPS will be allowed to audit courses within that course. Audit discounts are not applicable to a course in the online format.

The deadline for changing enrollment in a course from graded to audit status is printed in the Academic Calendar located in the University Course Schedule.

Accepted Payment Methods

Other than Financial Assistance and Work-Study programs, the University Business Office accepts the following methods of payment:

• Cash
• Check (personal checks, cashier's checks, and money orders)
• Check payments can be made in person, placed in the drop box (located in the hallway next to the Business Office), or mailed to:
  University of the Incarnate Word
  Attn: Business Office, CPO 291
  4301 Broadway
  San Antonio, TX 78209
• Credit Card (American Express, Discover, MasterCard, Visa)'
  • Card payments are not accepted in the office or over the phone, and must be made online via the UIW ePayment center (found in your Cardinal Apps portal)
  • A convenience fee of 2.75% (4.75% for international cards) will be charged for all credit and debit card payments

• ACH Electronic Check Transfer, which requires a bank account and routing number. There is no convenience fee for this option.
• Secured Web payments for tuition and fees are accepted online. Please log in to Cardinal Apps and click on ePaymentCenter. Further instructions can be accessed at the UIW Business Office page.

Payment Plans

Students may choose to pay their bill in monthly installments by enrolling in the deferred payment plan online in their ePayment center. Once enrolled in the payment plan, installments are due the 1st of each month. Installments not paid in full by the 10th of each month will be considered late, and are subject to a $75 late validation fee. Students must enroll in a new payment each semester.

The University offers students a Tuition Payment Plan. The student can divide their charges into installments. It is the responsibility of the student to enroll in a payment plan each semester. Failure to remit these payments may result in withholding of credits, transcripts, diplomas, and a late payment fee each month for not submitting tuition payments as agreed. However, this will not exempt students from liability for those charges. Enrollment into this plan includes an application fee. To enroll in the deferred payment plan or if you need additional information, please come by the Business Office or call (210) 829-6043.

Payment Policy

For more information refer to our UIW Undergraduate Bulletin or UIW Graduate Bulletin.

1. Registration for an academic term is not complete until full payment for the current and/or prior terms has been made, or until a student has entered into a payment plan with the University (see above for enrollment information). Payment arrangements must be finalized by the fifth calendar day from the first class day to the semester. Students may have their registration canceled at that time if payment arrangements have not been completed.
2. All international students are required to pay the full semester’s tuition and fees upon registering each semester. International students will not be allowed to enroll in a payment plan.
3. All fees are subject to change without notice.
4. Students who have not met their total financial obligations to the University may not be permitted to enroll for a subsequent academic term and current registration is subject to cancellation.
5. Withdrawal without proper notice entails failure in all courses for the semester and the student is held liable for the full payment of tuition, fees and other charges.
6. Students must pay their financial obligation in full to the University to have diplomas and transcripts released. In addition, if payment is not made in full, students may be prohibited from participating in the graduation ceremony.
7. The student agrees to assume liability for any debt incurred during his/her attendance at the University. In the event of a delinquency or default, the student will pay all reasonable costs of collection including but not limited to attorney fees and necessary court costs.

Appeals to Refund Policy

For exceptions to this withdrawal and refund policy due to medical or other extenuating circumstances contact your academic advisor.