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Glossary of Terms

The advising glossary contains definitions of selected terms used by your advisor and other personnel at The University of the Incarnate Word.

Academic Course Load: The number of credit hours in which a student is enrolled during a semester. The normal load for SPS students in one eight-week term is 6 credits. An SPS student may not exceed 9 credits in one SPS, SAS, or combination SPS/SAS term.

Academic Program: A series of credit courses designed to lead to a degree, diploma or certificate in a field of study or occupation. Your degree plan indicates the required courses.

Advisor: A university professional who has been assigned to each student to facilitate his/her successful course toward a college degree.

Associate Degree: The degree typically awarded by a community or junior college (San Antonio College, for example) following the completion of a two-year program of study or approximately sixty-five credits.

Audit: The process by which a student can register for classes on a no-grade, non-credit basis. Must be done at the time of registration. Cost is 50% the regular tuition for the course. See an advisor for more information.

Baccalaureate Degree: An academic program of 120+ credit hours.

Bachelor's Degree: Same as a baccalaureate degree. B.S.= Bachelor of Science degree; B.A.= Bachelor of Arts degree; BBA = Bachelor of Business Administration.

Bannerweb: The student data system accessible via the Internet. Students can access grades, billing information, transcripts, and using CAPP their official degree plan.

Bulletin: College Bulleting or Catalogs provide all types of information students need to know about a school. They list, for example: the institution's history and philosophy, policies and procedures, its accreditation status, courses of study, degrees and certificates offered, physical facilities, admission and enrollment procedures, financial aid, student life activities, etc. They are considered the student's contract with the institution.

Business Office: The Business Office is responsible for all financial transactions of the institution. It may also be called the Bursar's Office or the Cashier's Office on some campuses.

Catalog or Course Number: The 4-digit number that appears after the department/subject code (BMGT 3340). This number identifies the specific course and its level. In this case, Management Theory and Practice is a 3000 level course.

Certificate: An academic program generally of 12 - 24 credits that can be completed in a year. Some certificate programs are designed to provide specialized programs for people who already have diplomas or degrees; others are for people who want to complete a program that leads directly to a specific job quickly.

Class Standing: A measurement of achievement based on the number of credit hours earned. Students with 92 or more credits are seniors. Juniors have 64 or more credits, and sophomores have at least 32 credits.

CLEP Exam: The College Level Examination Program can be administered to students who desire to obtain college credit by taking proficiency tests in selected courses. If the student scores high enough on the test, college credit can be awarded. There is a charge for each test taken. Information concerning an individual institution's policies toward CLEP Tests can be found in the UIW Bulletin or on the UIW website.

Concentration: A component within a degree program that examines a selected area of the student's chosen professional field in greater detail. Concentrations for the BBA are Accounting, Banking and Finance, General Business, Management, Information Systems, and Marketing.

Co-Requisite: Course or courses that a student is required to take concurrent with another course in which the student is enrolled. For instance, ENGL 2310 may be taken with ENGL 2311.

Cumulative Grade-Point Average (GPA): The weighted mean value of all grade points a student has earned by enrollment in UIW courses through any delivery system and at any location or through credit examination and in transfer.

CRN Number: The 5-digit number that appears before the subject number (department/subject code) in the Schedule of Classes.

Curriculum: A proscribed set of courses leading to a student's earning a degree or certificate.

Dean's List: A recognition of academic excellence. To be on the Dean's List, a UIW student must achieve a semester grade-point average of 3.5 or higher while enrolled in twelve or more credits for fall or spring semesters only.

Degree Audit: A report that indicates the student's progress in meeting all of the requirements for a specific degree program. This can be done by the student using CAPP or when applying for graduation.

Degree Requirements: A list of exact courses, subject areas and credit hours needed to obtain a specific degree or certificate. Degree requirements can be found in the Undergraduate Bulletin.

Degree-Seeking Student: A student who has been admitted to a degree program and is seeking a bachelor's or master's degree.

Department/Subject Code: The 4 letters that appear before the course numbers as in BMGT 3340. This represents the specific department, in this case, Business Management.

Department: A department is the basic organizational unit in a higher education institution, and is responsible for the academic functions in a field of study. It may also be used in the broader sense to indicate an administrative or service unit of an institution.

Division: A division represents a number of different units of a college or university: (1) an administrative division of an institution usually consisting of more than one department; (2) an academic division of an institution based on the year-level of students, lower and upper division; and (3) a service division of an institution that is composed of a number of service departments. SPS is in the Division of Extended Academic Programs (EAP).

Double Major: A student who wishes to pursue two different majors is generally seeking to complete two majors in the same degree-granting college. For example, a student may wish to major in both Human Resources and Organizational Development A student pursuing a double major could possibly complete the course requirements for both majors within the 120 credits generally required to earn a baccalaureate degree; however, careful balancing of course selection would be necessary but not always possible.

Drop: The process of decreasing an academic course load. Also see Withdrawal.

Electives: Courses in which a student may enroll, depending upon his or her interests and needs. When choosing electives, students should consult their adviser.

Enrollment: This is the procedure by which students choose classes each semester. It also includes the assessment and the collection of fees. Students can be dis-enrolled (removed from their classes) if they fail to pay their tuition and fees.

Freshman: A student who has completed fewer than thirty two posted credits.

Full-Time Student: A student enrolled in twelve or more credits during a semester.

General Education Requirements: Courses in liberal arts and sciences that are typically introductory and provide students with general knowledge and reasoning ability rather than specific skills for employment or specialized knowledge required for a major.

Good Standing: Maintaining an academic record that meets UIW's requirements; eligible to continue at or return to the university, or to transfer to another institution. Students are required to maintain a 2.0 GPA to stay in good standing (Some majors have higher requirements).

Grade Point: The numerical value given to letter grades, based on an "A" receiving four points, a "B" three points, and so on. See the scale in the UIW Bulletin.

Grade Point Average (GPA): Indicates a student's academic progress and status on a 4.0 scale.

Graduate Degree: A degree awarded for education at a level beyond the bachelor's degree.

Holds (example: Student Records): Actions taken by University offices to restrict a student's registration ability or prevent the student from receiving a transcript or diploma. Holds are usually placed for academic, financial, health, or conduct reasons.

Incomplete Grade (IP grade): An IPI grade indicates that the student was making satisfactory progress, but some aspect of the course requirements has not been completed by the end of the enrolled term. If the work is not completed by the date indicated by the instructor or within 6 months, the IP grade reverts to an F in the course. IPS are not issued before the 7th week of an SPS term.

Junior: A student who has completed more than 64, but fewer than 96 posted credits.

Major: The subject area leading to a degree or certificate in which a student chooses to concentrate his/her academic work.

Master's Degree: An academic degree program of usually 36 or more credits in courses at the graduate level.

Minor: An academic program that supplements a major. Minors are a subset of courses taken to supplement the major concentration of the major. All courses listed in a minor are subject to pre-requisites.

Part-Time Student: A student enrolled in fewer than twelve credit hours during a semester.

Prerequisite: A course or courses a student must complete before being allowed to register for a more advanced course in the same or related area.

Program of Study: The subject area in which a student has chosen to concentrate his/her academic work.

Quality Points: The number of quality hours (for a course) multiplied by the numerical value of the grade earned (A = 4.0 points, B = 3.0 points, etc.). The total number of quality points divided by the total number of quality hours equals a student's cumulative grade point average (GPA).

Quality Hours: Credits earned which affect a student's GPA.

Registrar: The registrar of an institution is responsible for maintaining all academic records. Duties may also include maintenance of class enrollments, providing statistical information on student enrollment, certification of athletic eligibility and student eligibility for honor rolls, certification of the eligibility of veterans, administering probation and retention policies and verification of the completion of degree requirements for graduation.

Schedule of Classes: Colleges publish and distribute a Schedule of Classes for each semester. Schedules are determined by Academic Advisors according to the student degree plans of students attending their learning center. Courses are designated in the Schedule by CRN, course number, Course title, Location, Day and times the course meets.

School: One of UIW's degree-granting administrative units.

Section Code: The 1 or 2 digits that appear after the department/subject code and subject number in the schedule of classes.

Semester: One of the two main enrollment periods in an academic year. The academic year consists of a sixteen-week fall semester and a sixteen-week spring semester. SPS also holds classes in the summer.

Semester Hour: Each credit hour is a unit of time, usually 50 minutes, during which a class will meet each week during a semester.

Senior: A student who has completed more than 94 posted credits.

Sophomore: A student who has completed more than 32, but fewer than 64 posted credits.

Student Identification Card (I.D.): A student ID is required while on or using UIW property. A Student ID generally includes a student number, the student's name, and the name of the college/school (School of Professional Studies).

Syllabus: A document provided by an instructor that describes the content and expectations of a course, the grading policy, a list of assignments and due dates, and related information such as the required textbooks and other course materials, the instructor's office hours, contact information, etc.

Term: An SPS term is an eight week period within a regular semester. SPS has six terms throughout a year; Fall I, Fall II, Spring I, Spring II, Summer I, and Summer II.

Transcripts: Written record of a student's academic performance. Students may obtain official and unofficial transcripts by contacting the Registrar.

Transfer Credit: Transfer credit refers to units (hours) of academic credit awarded at a receiving institution in recognition of college level credit earned at a sending institution. Academic institutions operate under a variety of systems (e.g., semester or quarter). Each unit of academic credit assigned to a course as the credit value for that course under the semester system is known as the semester hour. The term 'hour' usually refers to a 50-minute period of time. Generally, semester hours of credit for a course are directly equivalent to the number of classroom contact hours per week for lecture courses. Thus, a three semester hour course normally will meet for three 50-minute periods per week for 15 weeks and will lead to the award of three semester hours of academic credits toward degree requirements upon satisfactory completion. SPS classes are scheduled to meet for approximately four hours per week for an eight week period.

Transfer Student: A student applying for admission to who has formerly attended another regionally accredited institution of higher learning.

Tuition: Tuition is the amount paid for each credit hour of enrollment. Tuition does not include the cost of books, fees or room and board.

Tutors: A tutor is a person, generally another student, who has completed and/or demonstrated proficiency in a course or subject, and is able to provide instruction to another student. Tutors usually help students better understand course material and make better grades. Contact the Learning Assistance Center to schedule time with a tutor.

Upper Division (Level): A general term describing the third and fourth years of college (an upper-division student) or courses taken in the last two years of college (upper-division courses). Courses numbered 3000 and 4000 would generally be considered upper-division courses.

Withdrawal: The process of dropping a course or courses, program of study, or leaving the university altogether. Students who do not follow the proper withdrawal procedures may receive a grade of F.


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