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Due to the nature of our adult education programs, sometimes special circumstances arise that are out of the ordinary from our traditional campus. SPS has provided some special policies and procedures to accommodate these circumstances.
Below are links to pages that explain some of these procedures. If you have any questions, please contact your advisor for further explanation.
Information on Volunteer Community Service Hours
Information on the Meningitis Vaccination health requirement
The information on this page provides you with some of the various policies enforced by the Registrar's Office. It is not meant to be inclusive. Your best source for curricular information and/or policies is your academic advisor and the University catalog. Follow the links for detailed information about each of the areas.
With the permission of the instructor, UIW students and persons who have not been admitted to the University may register as an auditor provided there is space in the classroom after all registered students have been accommodated. A course must achieve its minimum size without auditors. All audit registrations are subject to the following conditions:
An auditor may attend lecture classes but does not submit papers, take examinations, or receive academic credit. Auditors are permitted to participate in class discussions only upon invitation of the instructor. Permission to audit does not constitute admission to the University. Credit is not granted for courses that are audited and grades are not recorded.
Audits will not be allowed for practice, tutorials, internships, theses, clinical courses, computer or science labs, and similar courses.
Full-time students at UIW may audit one lecture course (3 or 4 semester hours) per semester or one course during the summer without additional tuition. The deadline for changing enrollment in a course from graded to audit status is printed in each semester's "Schedule of Classes."
Non-Students who wish to audit must complete an "Application for Audit" which is available in the Registrar's Office, obtain the approval of the instructor and pay tuition and fees in the Business Office.
Auditors pay 50% of regular tuition for lecture courses; however, full tuition is charged for limited enrollment, private instruction and studio courses. All course fees are assessed, although other University or non-course related fees are not assessed unless registered for other courses.
Candidates for a bachelor's degree graduate upon completion of the degree requirements stated in the bulletin in effect at the time of their initial enrollment in that degree program at UIW, provided that they graduate within eight years from the end of the first semester of enrollment. After the expiration of that time period, degree candidates will be held to the requirements of the current bulletin. Whenever certain required courses are discontinued, substitutions may be authorized by the Dean of the school/college. Degree programs of students who change majors are governed by the degree requirements in effect at the time the change was made.
Candidates for a master's degree graduate upon completion of the requirements stated in the catalog in effect at the time of their initial admission to the UIW Graduate School. However, if the seven year time limit for the degree is not observed. the student will be required to fulfill requirements of a subsequent catalog.
Candidates for the doctorate degree graduate upon completion of the degree requirements of their program, provided that they graduate within five years from the end of the first semester of enrollment. After the expiration of that time period, degree candidates will be held to the requirements of the current bulletin.
Changes in bulletin rules and regulations, other than course and GPA requirements for a degree, become effective immediately upon approval by the proper University authorities and are not subject to the "bulletin of graduation" ruled cited above.
A combination of no more than 30 semester hours of approved correspondence or extension work may be used to satisfy degree requirements.
The University of the Incarnate Word awards credit based upon the concept that learning may be acquired from different sources of knowledge. For this reason, we recognize various examinations through which students may demonstrate their proficiency with the content tested. The following regulations/policies apply toward the awarding of credits based upon examination:
Examinations accepted by UIW, their cut-off scores, and the equivalent courses are found on the Credit by Examination page on the Registrar's Web site.
Undergraduate students who complete baccalaureate degree requirements and have earned a minimum of 45 semester hours at UIW (excluding credit by examination or professional certification) are eligible to graduate with honors. The GPA achieved in all college-level semester hours attempted, to include transfer work, will determine the level of honors.
For the distinction Cum Laude, the student must have a 3.5 cumulative average. To graduate Magna Cum Laude and Summa Cum Laude, the student must maintain averages of 3.7 and 3.9 respectively. Graduate students who complete their programs with a 4.0 average graduate with distinction. You may view your cumulative GPA on-line at https://cygnus.uiwtx.edu:6091/.
To participate in graduation ceremonies, a student must have registered for and remain enrolled in all required courses necessary for graduation prior to or during the same semester in which s/he intends to graduate. Students who receive grades of F, IP, or W in required courses in the semester in which they intend to graduate will have their names remain in the graduation program and may choose to participate in the ceremony. Students who complete their degree requirements during the summer months, with conferral in August, participate in the December Commencement ceremonies.
A student who is allowed to enroll in UIW on a full-time basis is considered to be in "good standing." A student who is not allowed to continue his/her enrollment due to poor academic scholarship will be placed on "enforced academic withdrawal."
Full-time students who earn a semester GPA of less than 2.0 in any 12 semester hours or more will be placed on scholastic probation. A student on probation for one semester may be continued on probation for one additional semester. A cumulative GPA below 2.0 will also be considered as a basis for probationary status. If at the end of this semester, the student has not been removed from probation, upon the recommendation of the Committee for Academic Probation and Suspension, the student may be required to withdraw from UIW. The action to suspend enrollment is based upon the recommendation of the Committee for Academic Probation and Suspension and approved by the Vice President of Academic and Student Affairs.
Full-time students who are placed on probation for the first time or who are placed on continued scholastic probation will have their registration limited to 12-13 semester hours and will be required to meet with an advisor. Permission to register for more than 13 hours while on scholastic probation must be obtained from the Vice President for Academic and Student Affairs. In addition, students who are placed on continued scholastic probation may be curtailed from participation in extra-curricular activities.
Students who are required to withdraw from UIW may apply for readmission after one year of productive activity, preferably academic. Such readmission requires the approval of the Committee on Admission in consultation with the Vice President for Academic and Student Affairs. If readmission is granted, the student will be on scholastic probation, with enrollment limited to 12-13 semester hours for full-time students.
Part-time students who fail to earn a C (2.0) in any six semester hours of of 12 semester hours attempted will be required to withdraw from UIW. Part-time students, enrolled for at least six credits and with a GPA below 2.0, may be placed on probation.
In special circumstances, a student who is placed on enforced withdrawal:
Compliance with rules is expected of all students. Those who fail to meet these regulations will be required to withdraw when the general welfare demands it.
Note: Financial assistance recipients must comply with financial assistance policies on satisfactory academic progress as described in the financial aid section of the catalog.
Courses may be repeated thereby removing the first attempt from the grade point average calculation. Only UIW courses can replace courses recorded at UIW. Transfer work, CLEP, or departmental examination cannot be used to repeat a course recorded at UIW. The last grade earned will be used in the calculation of the grade point average. Courses used to repeat recorded grades must be the exact course (i.e., same course number and title) of the original course for which the repeat is intended. While other courses may substitute for degree course requirements, they will not remove the original recorded grade from the grade point average calculation.
Upon entering UIW for the first time, transfer students are permitted to transfer a total of 66 semester hours from community colleges or a total of 92 semester hours from senior colleges (or a combination of colleges). After matriculating at UIW as a degree-seeking student, a student must obtain prior written approval to transfer any additional credits from other institutions (on the Request to Study at Another Institution form).
A UIW student who has not reached junior classification may request that additional credits form other institutions be transferred to UIW. Degree credits may be accepted from a community college or a senior institution until the student has earned a total of 66 semester hours. A UIW student earning 66 or more college-level hours (including enrolled hours), either at UIW in combination with transfer credits, may apply to transfer a maximum of two additional courses (6-8 semester hours) from a senior level institution only. This request will be subject to review by the Vice President for Academic and Student Affairs on the recommendation of the School/College Dean. Additional work may not be transferred from a two-year college.
It is the student's responsibility to furnish the Registrar's Office with an official transcript reflecting completion of the course work. Credit submitted for transfer to UIW must be recorded on an official transcript received by the Registrar's Office from the institution where the credit was earned. The transfer of course credit will be determined by the Registrar on a course-by-course basis. Course content will be determined from the catalog description or the course syllabus issued by the transferring institution.
The following policies will be used by the Registrar in accepting transfer credits.
A. Credit from Institutions Accredited by One of the Regional Accrediting Associations
B. Credit from Non-accredited Schools
Students transferring to UIW from an institution of higher education that is not accredited by one of the regional accrediting associations (Middle States Association of Colleges and Schools, New England Association of Schools and Colleges, North Central Association of Colleges and Schools, Northwest Association of Schools and Colleges Southern Association of Colleges and Schools, or Western Association of Schools and Colleges) may validate the work taken at the institution by:
C. Block Credit in Religious Studies
A student may receive up to 12 semester hours of credit for lower-level undergraduate religious studies by successfully completing a post-secondary program of religious education. The criteria are available from the Religious Studies Discipline Coordinator.
D. Credits from International Schools
American Association of Collegiate Registrars
Office of International Education Services
One Dupont Circle, NW, Suite 370
Washington, DC 20036-1110
Educational Credential Evaluators, Inc.
P. O. Box 92970
Milwaukee, WI 53202-0970
Foreign Credentials Service of America
1910 Justin Lane
Austin, TX 78757-2411
World Education Services, Inc.
P. O. Box 745 Old Chelsea Station
New York, NY 10113-0745
E. Credit for Military Experience
Introducing School of Professional Studies (SPS)
Updates to the ADCaP website, literature, and University publications will reflect the new name soon.
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